New systems and technology to streamline your office systems
Are your staff members spending hours print queues? Do you have valuable IT staff troubleshooting simple printer jams and help desk issues which can cut back on their productivity? Inefficiencies in offices systems, especially when it comes to printer networking can really inhibit your workflow. It’s time to re-examine your in-house printing and look for innovative ways to streamline your print jobs.
– New Equipment – if your machine is old and out of date, it won’t be able to handle the high demand print jobs of the new age. Colour presentations with seamless binding are a must for most business documents today and there’s no point trying to manually collate your 50 page annual reports. Investing in new and efficient multifunction units with the ability to print, scan and bind your documents can save you time and minimise frustration.
– Software updates – meanwhile, office software upgrades can also help a business streamline their systems and minimise downtime. Is the sales department spending hours changing toner and adding paper while the IT department has a machine that sits there for weeks untouched? Software and office management systems can help ensure your machines, from work station computers to finishing add-ons are integrated efficiently and “communicating” effectively to minimise wastage.
– Staff Education – spending time adequately training staff to use the office equipment is an important investment in productivity. Ensure everyone knows how to use the systems in your office and that they are aware of the processes on how to seek help. There are also a few other methods to minimise human error: consider changing your printer’s default settings and using program prompts or even hanging signs to remind individuals to check and double check before clicking “Ok”.
Investing a little bit of time and money into improving your office systems can have substantial implications to your overall productivity and ultimately, improve your bottom line. You can choose to buy or lease, finance is available to help make acquiring new assets more cash flow friendly to your operations.
There are a number of financing options available to help acquire the equipment and resources you need, including a convenient operating lease for new printers and equipment from finance providers like flexicommercial.com.au
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