Top Trends in Email Archiving for 2011
New laws and industry regulations continue to impact email communications, as do storage limitations and productivity concerns. This has resulted in IT messaging managers implementing email archiving solutions. Below are some of the top trends for email archiving in 2011.
- Email archives to be accessed as unlimited mailboxes
Email archiving is a valuable tool for increasing end user productivity. Most users spend at least half an hour a day managing their inboxes when this time could be used instead for revenue enhancing activities. Many end users are demanding direct access to archived messages sans IT intervention. And therefore archiving solutions that empower users to restore lost mail, etc., are in high demand.
- Stub free approach in mailbox management
Stubbing is a feature in archiving that strips an email of its attachment replaces it with a stub file or link within the message and then stores the actual message in an archive. This has been the typical way of managing email storage, and, over time, organizations faced other challenges like increased administrative overhead, added management complexities, etc. Many expect to see an increased adoption of stub-free approaches to mailbox management that help overcome these challenges in the coming year.
- Integration of email archiving and continuity
Many companies are looking at a combined archiving and continuity solution, as there is an increase in demand for always-on email. Also organizations today have no tolerance for email downtime. The coming year will witness a large number of organizations looking at deploying archiving technology. This provides continuity capabilities, enabling the users to continue to receive messages even when the primary server is down.
- Migration to cloud-based archiving solutions
Cloud based archiving market revenue is expected to deliver more than 50 percent of the total archiving revenue market in a few years. The growing trends of unlimited storage needs, stub-free storage management, continuity requirements and compatibility with cloud-based email platforms foresees that adoption of cloud-based archiving solutions will outpace demand for on-premise offerings.
- Archiving access, anywhere and anytime
Current research indicates that mobility is the top priority for any organization, and this has resulted in many companies selecting archiving vendors who can provide users archiving access from their desktop, laptop or any mobile device. This trend will also lead more companies to evaluate cloud-based archiving solutions as end users cannot enjoy mobile access with on-premise archiving software deployments.
- Enhanced scrutiny on security
The security of data stored outside the network poses considerable concern for companies that are evaluating cloud based archiving solutions. In the coming year there will be a larger emphasis on cloud archiving vendors to validate system security in the three core areas, namely physical security, technical security and administrative security.
- Increased legal discovery workflow
Email archiving solutions need to be fully integrated with legal discovery as nearly three out of four discovery orders require email to be produced as a part of the discovery process. 2011 will see companies turn to email archiving to help increase their agility in responding to pending litigation by enabling them to cull data and export search results for early case assessment—saving time and money.
- Increased focus on social media archiving
The rise of social media usage, such as LinkedIn and Facebook, mean that an increasing number of organizations are assessing how they will preserve business-related social media interactions among employees. 2011 will see companies focusing more closely on implementing social media usage policies and automating enforcement by deploying a cloud-based social media archiving solution.
By analyzing future archiving trends, a company can provide insight into email usage and the patterns that cause waste. It can also determine the criteria that messaging managers should use to evaluate archiving solutions and decide on email archiving requirements.
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