Electronic Filing Order Forms Systems
We live in a world where the computer is king. Whether you use a personal computer or a computer at work, whether you’re a Mac user or a PC, knowing how to organize your files or order forms electronically can help your business or life immensely.
First, you must choose what information you would like to organize electronically. Maybe you do all of your household bills online and need a place to keep your receipts or maybe you do an weekly report for your boss and would like to keep copies of them; regardless, you must create a criteria for choosing what stays and what goes on your computer.
Creating mother/father folders for your information will help you keep track of all your different information. Labeling the folder ‘bills’ then having multiple sub-folders such as electric, water/sewage, cable, etc. will keep you the most organized. By keeping groups of folders, you can easily find what you are specifically looking for. Within your mother/father folders, it is ideal to organize your sub-folder alphabetically. You want to make it as easy as possible to find what files or folders you’re looking for. Within your folders, choose a criteria to organize your documents; i.e. chronologically, alphabetically, etc.
One very important thing to remember is to back up your information. You can do this while working on individual documents as well as a set time every month. By backing up your documents and folders on a disk or external hard drive, you are almost guaranteed to not loose your information in case of a power outage, computer crash, etc. Backing up files that you use regularly is important but remember to archive those files and folders that you don’t access as much. You may put these on a disk and take them off the computer for later use but, while on a disk, they are not taking up your computers memory or hard drive space.
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