Admin Assistant Jobs Guide
Administrative jobs comprise of office workers such as clerks, administrative assistant, secretaries and other support staff who execute a wide range of duties as per the requirement of their employer. Due to their importance in different works, numerous offices/companies hire administrative staff supervisors. Normally, in a bigger company a service manager makes his way up from support worker to a supervisor or manager by working with great skill and dedication and taking all the staff together with him/her.
The standard occupational description of an admin assistant is to provide high level administrative support by conducting research, handling information requests, preparing statistical reports and performing clerical functions such as preparing correspondence, receiving clients, scheduling meetings and arranging conference calls. He/she might also train and supervise lower level clerical staff.
Skills, Knowledge, Abilities and Tasks
The functional and technical skills listed below are based on general occupational qualifications for admin assistant jobs recognized by most employers. They are:
- Understanding paragraphs and written sentences in work associated documents.
- Adjusting actions in relation to other’s actions
- Communicating successfully in writing and suitable for the needs of the customers.
- Conversing to others to express information efficiently
- Managing/evaluating performance of yourself, others or of the organization to make improvements or to take necessary actions.
Knowledge
The administrative assistant must possess the knowledge of:
- Administrative and office procedures and systems such as word processing, managing records and files, transcription and stenography, designing forms and other office procedures and terminology.
- Management and business principles involved in strategic planning, human resources modeling, resource allocation, production methods, leadership technique and co-ordination of individuals and resources.
- Processors, circuit boards, chips, electronic equipment and computer software and hardware including programming and applications.
Abilities
- To read and comprehend information and ideas presented in writing
- Organize things or actions in a certain order or pattern according to a definite rule or set of rules (for e.g. patterns of letters, numbers, words, pictures and arithmetical operations).
- Listen to and comprehend information and ideas presented through spoken words and sentences.
- Create or use different sets of rules for combining or grouping things in different ways.
- Apply general rules to precise problems to produce answers which make sense.
Job Duties
Usually, administrative assistants should be able to work separately and resolve all kinds of problems. They should have an understanding in all office work including accounting and machine operation, skills for filing system and word processing. Admin assistant’s duties comprise co-ordination with a number of departments, scrutinizing and solving problems rapidly while meeting the time limit. The individual must be analytical and detail oriented with a capability to be flexible and influential in order to be a successful administrative service manager.
If you have the right stuff and you know to use them, then a system admin job is not that hard. A good system admin uses the tools to assist in the appropriate preservation of systems. There are numerous opportunities or jobs for admin assistant, if you are ready to work to boost your experience and potential.
Processing your request, Please wait....
