What You Should Look For In A Conference Hotel: Quick Tips For Rookie Conference Coordinators
An experienced conference planner may be capable of telling you in their sleep what kinds of conference hotels that are available and how to pick the most suitable one for a conference but what if you’re a newcomer to the conference-organising business? Maybe you’ve been given the duty because the person who usually does the arranging can’t get it done for some or other reason or perhaps you’ve recently started a job at a big company that requires you to set up conventions as part of your responsibilities. No matter what the reason, you’ve just learned you have to organise a conference hotel in a hurry: where do you begin?
Firstly, you’ll want to look at the conference parameters as this will influence the type of place you’ll need. Let’s say you are planning a convention spanning four days that’ll be attended by a many out-of-town delegates. From this you can establish that you should utilize a conference hotel as opposed to a day-conference facility because it offers both conference facilities and accommodation at the same venue.
The first thing to undertake is to find a conference hotel that’s easily accessible to the delegates. It should be close to an airport and be easily accessible by motorway or main arterial roads. Some convention hotels offer a shuttle service to and from the airport so you may wish to take this into consideration too. What’s more, the conference hotel you choose should be positioned in a safe part of the town.
When it comes to the specific conference hotel facilities, it’s a given that certain basic services and amenities should be available before it comes to any frills and luxurious extras. These include secure – and free – parking, a variety of suites (eg. single, double, with ensuite bathrooms), dining facilities catering to special nutritional needs, and business facilities (eg. work tables, wi-fi internet, fax, photocopying).
All the services the conference hotel provides, especially check-in and room service, should be offered round the clock. There should also be rest areas and a health and fitness centre, and a health spa giving relaxing massages to weary conference delegates is a plus. Lastly, all suites must be air-conditioned and ideally soundproofed so that the delegates stay rested and laid back.
For more information about a conference hotel visit the website http://www.mokoya.co.za
Processing your request, Please wait....
