Microsoft Excel Or Access, Which One Is Better?
At first glance, both Microsoft Excel and Access looks the same because of their table like format as both were made to keep and secure data. What separates them from one another is the form of record, Relational (Access) or Flat (Excel). This is an example of the kind of questions we have to figure out before we make our decision.
A flat record or database is a plain listing that is separate and not associated to any other record or data. Name list of friends or items inside a storeroom can be considered as flat record or database configuration. Flat database are very basic to construct and keep, just make sure that there is not too much info in them and this serves as an advantage.
Splitting up the information into interconnecting record is called relational database. Each set of record is kept in its own file. A service oriented business’ customer record, for example, contains information about clients, service rendered, employees and profit. Each of these records is kept in a separate table. It is safe to surmise that a relational database comprises of a number of related flat databases.
The prevention of data duplication is one benefit of a relational database structure. This means that the given data is only recorded once in the database and there is essentially no requirement to revise the data in many places inside the grid or table. Likewise, related records are easier to search and pull out the requested record. If you always have lot of repeated information like names of satellite offices, telephone numbers, places or addresses, they can be planted in a lot of tables and this will form the records as needed. Doing this allows the user to save a lot energy and attempt as the need for repeated re entry of data is eliminated and avoided.
An additional plus factor of Access over Excel is the inputting of data by the user. A lot of users see it really tricky to enter records in to a broad spreadsheet configuration with all the records in display. You can formulate forms for accessibility and comfort by pinpointing the actual fields needed, thereby increasing the accuracy of the recorded forms and data.
Finally, the true test as to which is better between the two applications boils down to its basic function or use, meaning what type of information is inputted and the target user.
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