Compact PST file to increase the performance of Outlook
It has been clearly observed that MS Outlook is a popular email application used for communication among millions of users worldwide. Users find it very sophisticated and simple hence the demand of Outlook has been considerably increased over the years. This email messaging system uses PST file for storing personal or professional data with different formats. PST file uses two formats like ANSI and Unicode format. These two formats have different size limits such as ANSI system offers limit of 2GB size. If the PST file exceeds the size of 2GB, PST corruption may occur causing data inaccessibility in the file.
It is very undesirable to face PST corruption as it makes the whole data inaccessible which may lead to huge data loss. The problem in the PST file affects the data transfer rate between the sender and receiver. Also, the huge size results in a time consuming process while sending or receiving emails. The bulky size of PST file can relatively reduce the performance of Outlook thus lowering down the rate of entire communication process.
Why PST file get oversized?
There are several reasons that prominently contribute in increasing the size of PST file. The continual increase in the presence of bulky attachments in the email messages considerably overburdens the size of PST file. Also undeletion of unused emails from the mailbox causes increment in the size of PST file. Apart from this, if numerous unwanted files and folders exist in the PST file without being deleted can result in enhancing the size of PST file.
The only possible solution to avoid PST file size discrepancy and PST corruption is to compact the PST file which reduces the size as well as makes the communication faster. Without compaction, it becomes difficult to send or receive any mails having large attachments. Outlook provides an inbuilt utility “Compact Now” which can compress the size of PST file below 2GB and can save it from corruption. But, unfortunately, this default tool fails to work properly when corruption issues seem to be bigger. In such cases, third party PST compaction tool is needed.
Benefits of PST compaction:
- Reduction in the chances of corruption: As the size of PST file is reduced, the 2GB corruption issue does not occur and it becomes easier to handle large sized email messages over the network.
- Enhancement in the speed of Outlook: Sending and receiving data becomes faster and information can easily be retrieved from the files hence, the performance of Outlook is enhanced.
- Faster communication: The compaction in PST file rigorously increases data transfer rate which affects the entire communication system. The sender can easily send bulk of data without the fear of data loss during transmission.
- Better file manageability: Since compaction makes the file manageable, it becomes easy to organize all the folders of the PST file in Outlook.
The most ideal way to compress a PST file is by using a suitable commercial tool. Such software adopts high end scanning techniques to compress PST file and helps in preserving the original integrity of all stored data in Outlook. Kernel for PST Compress and Compact is a stupendous compact PST tool that has been exclusively designed to compress multiple PST file in a single pass.
The author of this article is a great technical analyst having rich experience in evaluating the performance of Compress PST tools. The author has delivered numerous articles on the topic of PST compaction that exclusively guide the users to Compact PST file.
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