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A conference room is a large room or hall equipped with all the furniture and technology needed for a one-time or infrequent gathering of a number of people. Such conference rooms are usually available for rent in public buildings like hotels, hospitals, commercial complexes and town halls. While most large corporate offices and companies have their own smaller conference rooms, these may not suit events like annual meetings, takeovers, collaborations or partnerships. At such meetings, business heads of more than one company sit together to discuss and analyse the progress or potential involved in working together. At such events, a larger and more formal space than the office meeting room is needed.

In most large hotels, <a href=”http://www.regus.co.in/products/meeting-facilities/meeting-rooms.aspx”>Conference rooms</a> are available for rent with additional services of food and beverages, services like copy machines, printers and wi-fi connectivity, and more. These add-ons depend on the hotel and the requirements of the group.

The benefits of using a conference room are numerous.
•    A conference room is a neutral setting in which all members feel equally comfortable. In many business or commercial meetings which could possibly include negative or stressful situations, such an advantage is important.
•    A conference room provides a place in which the group is isolated from the daily functioning of their work lives. It allows them to focus their energies and thoughts on the agenda at hand.
•    A rental conference room is a good idea for big meetings in which everyone is involved. The hosting authority (hotel, hospital, business centre, etc) offers back up in the form of refreshments, secretarial services and other necessities.

It is important that a conference room is furnished in neutral colors and also that it is maintained well. Bright colors, attention-grabbing prints or paintings, or unconventional furniture can distract members of a group as much as stained walls or carpets.

Conference rooms are often used when an important business meeting is scheduled and the existing rooms in the company offices cannot accommodate large groups. Apart from this reason, the other benefits of convenience, equipment for rent and other services makes this a desirable option for corporate gatherings.