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WiFi access, free or paid-for, is often a big draw for guests, and sometimes it is essential for attendees or hosts to work, blog, research and carry out presentations. Event WiFi may be necessary for promotional purposes; a press presence may require WiFi access for publication, and WiFi access can lead to promotion through your visitors’ use of social networks.

Temporary internet allows organisers to benefit from all of these advantages. Supplied by IT systems companies, temporary Event WiFi will allow you to set up WiFi services wherever you are hosting your event, whether you are hosting 100 or 10,000 people. Planning a connection is difficult, and best left to the experts, but they may require your help to assess your needs. The following points are worth considering to help your temporary WiFi providers:

Know your venue:

Knowing your venue is essential to provide suitable WiFi. The size and shape of a venue is key and it is likely your providers will need to make a visit to understand the size and shape of the area. Consider where the access points could be set up; they are usually located as high as possible to provide wider coverage. In outdoor venues make sure that nothing could block signal from a transmitter by being based in front of it. Tall vehicles such as lorries at a music festival may block signals if they are parked in front of your access point.

People, furniture and architecture can affect the strength of a WiFi signal, and microwaves can with it interfere too. For events longer than half a day consider whether you have adequate power sources for attendees to charge their devices. If your event relies upon internet access then tell your IT systems WiFi provider. It will be worth asking them to take every possible measure to prevent failure of the WiFi systems, such as by hiring multiple transit providers and DHCP servers. Failure to provide a promised or essential network will reflect on you badly as an event organiser and leave an unimpressed crowd.

Understand your crowd:

Your event WiFi provider will need to assess how big of a bandwidth your crowd will require. Think about what kind of attendees you are expecting; are they tech-savvy, young or particularly likely to own portable devices? Then deduct what proportion of attendees to your event will bring a WiFi enabled device, how many of these will be using your WiFi services at a set time, and for what purpose. Consider your crowd’s needs for downloading, streaming or uploading.

Safety:

You will need to provide a safe network. Think about sites which you may want to block, and take precautions to prevent people from uploading viruses. It is easy to make users agree to a list of terms and conditions before they log on, this can be done in a simple unobtrusive tick-box style.

Managing the network during your event:

Your event WiFi providers should be able to provide people to manage your bandwidth. Demand for your event WiFi services will rise and fall so technical staff should manage this. Considering these areas will give your event WiFi providers a good idea of what you require and how best to provide it to ensure you have a strong and reliable connection at your event.