Send an Internet Fax – is it Secure or Not?
When fax through email 1st came about in 1997, one of the 1st questions individuals asked was “Is it secure to send an Internet fax?” After more than a decade, some of us are still in a dilemma on whether to utilize it or not, specially in our respective businesses.
This fear can be rooted from the demands of our business. Once in a while, we have to send documents that require utmost confidentiality. Business owners want the assurance that this type of documents will be delivered safely and securely. Can Internet fax promise this?
Here are 3 primary reasons why it’s secure to send an Internet fax:
1. Secured process
Internet fax follows a strict set of protocols on sending documents. Most providers of this service employ technologies including virtual private networks (VPN), secure socket layers (SSL), and transport layer security (TLS).
VPN is a type of secured network where information can only be accessed if you provide an account username and password. Most providers of Internet fax use this to verify their clients. This way, you can be assured that your documents and their particulars are confidential to you and inaccessible by the public.
SSL and TSL, however, are ways of sending private documents through the web. These kinds of protocols use encryption so every time you send an Internet fax, your messages can be transferred securely and protected from getting tampered.
2. Digital vs. Physical
How many of you sent back a document over fax just because the original document has been misplaced or damaged?
This problem is no longer a concern when you send an Internet fax. As soon as you’ve decided to send the document over the internet, you have chosen to send its digital version. And you’ll find a lot of advantages in doing so.
One particular benefit could be the safety it provides to your fax document. You will no longer devote too much time searching for the document inside your file cabinets full of papers and folders. You will no longer worry, most of all, if the physical document has been accidentally spilled by coffee or gotten crumpled. In certain circumstances, your documents are also protected from fire, natural disasters, or theft. Every thing is stored on your e-mail address. Just make certain that your email account is properly protected so its content are protected too from hackers.
3. The use of e-mail
An e-mail account can only be accessed through a username and a password. This indicates that a message in the inbox can not be viewed unless you’re authorized to do so. This is 1 way of showing the security capabilities of Internet fax.
As you know, Internet fax uses your e-mail addresses to send a document. Both the e-mail address of the sender and the receiver are required. If you’re the sender, you’re 100% sure that the receiver (or numerous receivers for multiple email addresses) will be the only person to get your fax message. It is more of a one-to-one correspondence. As compared to fax machines where the document can be received by anyone who first comes by on the telephone, Internet fax is way safer.
Sending an Internet fax is more like sending your usual email messages. The document cannot be viewed by somebody who doesn’t have access to your e-mail account.
Aside from security, there are other aspects (like sending free fax) wherein Internet fax might be more advantageous to your . As an example, Internet fax is a great way of saving the environment by promoting paperless transactions. It is possible to discover a lot more of these in case you try to send an Internet fax these days.
Check out for more information on how you are going to improve your marketing and advertising techniques by means of free fax. We also offer helpful details relating to business telephone system as well as how to send an Internet fax that will aid your company with its communication demands.
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