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PMO tools �C milestone planning In a previous article I gave an overview of the key components to setting up a Project Management Office. Step 3 discussed a bunch of items in respect of tools and processes. In this article I am going to cover Planning (milestones). PMO Milestone PlanningAn important part of the PMO is to provide visibility and transparency over the standing of the projects and programmes that fall within the PMO. This is mostly accomplished by regular and accurate project reporting.A key facet of project reporting is progress against milestones and/or project deliverables. All very straight forward..or is itFirst off it��s critical that everybody (those delivering the project, sponsors and stakeholders understand what a milestone is). If you ask a number of sponsors/stakeholders you��ll get some interesting answers.Wikipedia defines a milestone as: Within the louis vuitton outlet usa framework of project management, a milestone is the end of a stage that marks the completion of a work package or phase, typically marked by a high level event like completion, endorsement or signing of a deliverable, document or a high level review meeting. In simple terms a milestone usually represents the accomplishment of something major in the program, the accomplishment of which demonstrates progress. For an information technology project this will typically be ��analysis complete ��, ��testing complete ��, ��system implementation complete ��, for example. For a business project it could be ��implementation of new product/service��.When thinking about milestones I always like to tie them into the benefit they deliver this makes them more lifelike to upper management. As an example, ��System DA21 Upgrade Complete ��, while significant, is not as interesting as ��Automated Online Shop live��. A system upgrade is ok, however the fact that orders can now be placed at once online means far more to upper management.The PMO��s role is to make certain that focus and reporting is on the really critical milestones that are important to the achievement of the project and ultimately the organisation.This can present a difficulty as different project executives will have different ideas of what is a milestone. Therefore , the smart PMO should lay out some guidelines of what they expect to be outlined as the highest level milestones (the genuine big critical ones). This makes sure that the highest level milestones reported are what senior executive want to monitor.It is completely sufficient for each project to have other milestones that are reported at a project level. This is critical so that the project manager can monitor daily progress.It’s a smart idea for the PMO to work with each project manager to agree what milestones should be identified as being the top level. This guarantees consistency so helping to train the project manager.Once these milestones have been identified and tagged, the PMO will be well placed to produce milestone reports for the senior management as a fast and efficient way to monitor progress. Top tip The milestone plan can be terribly constructive for the project manager as it provides an wonderful mechanism to celebrate enormous successes by making them identifiable to senior management.Simon Wilkinson is the founder of practicalpmo. A
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