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Collection of rents is arguably the most important issue related to real estate investment and property management. It’s usually difficult to make mortgage payments, pay the property taxes and insurance premiums, and cover all the other expenses of income property ownership when tenants fail to pay rent.
It is possible to improve chances of rent collection in a number of ways.
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Good Lease Agreement
State laws govern many rent issues and the laws vary significantly among the states. These laws will apply unless the landlord’s lease agreement stipulates different conditions that are not in conflict with the laws. The lease should clearly define all issues related to rent in order to avoid misunderstandings and disputes with the tenant at a later date, perhaps when the payment of rent has already become an issue. This includes rent amount, when due, where payable, form of payment funds, and penalties for being late or paying with bad checks.
Policies & Procedures
Landlords should have defined policies and procedures regarding late rents. To avoid claims of discrimination, these policies and procedures must be equally applied to all tenants. By discussing rent payment obligations with tenants at lease signing, via a move-in letter, and in any newsletters, the landlord can reinforce the policies specified in the lease agreement.
Some landlords pay very little attention as to when the rent is paid as long as it is paid within a week or two of when due. Lackadaisical behaviors by landlords contribute to unwanted tenant behaviors. Unless and until the landlord takes control of his business and conveys the importance of his policies and enforces the rules by applying consequences to undesired behaviors, the tenant will remain convinced that if he ignores the landlord’s requests, the landlord will go away and perhaps even forget about it. Furthermore, after word gets around that the landlord is an easy touch, other tenants may pay late.
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