Are Online File Storage Applications Secured?
Online document storage has been around for almost a decade now and has witnessed robust growth. Unlike the early attempts of file storing modern day online file storage systems are very easy to use and more flexible. But as a user you must be more concerned about the security of your documents so how secure are online document management systems?
When it comes to security there are a lot of factors to consider and one of them is the reputation of the service provider. If you have signed up with a reputed service provider, who has been in the industry for years then the answer to your security question is “yes”. Online document management applications are hosted in web servers and providers take every possible security measure to protect your data. They take extreme measures to protect your data from hackers; servers are usually located in a secured Tier IV data facility with 99.99% uptime guaranteed. Document management service providers even take care of physical security of the data centers. One of the biggest advantages of using online document management system is that your data is stored in an offsite location. This means that even in case something goes wrong in your office or house (fire, accidents, computer crashes) your data never gets lost as it is stored in a digital format in an off-site location. You can retrieve important documents anytime.
Now you might be thinking what would happen if something goes wrong at the data centre? Well there is a solution for that too. Most online document storage service providers take regular backup of your data and it is stored in another location. So even if something goes wrong your files and documents remain safe. But security measures don’t end here; there are several other ways by which your documents remain safe. Online document storage vendors use 256 bit encryption; this makes sure that all communications with the server are encrypted and secured. Furthermore multi-level permission based access ensures only authorized persons get access to documents.
Most online document storage websites charge a very reasonable monthly fees for their services and allow 24/7 access to all your information. All you need to do is login into your account with your user id and password. There is usually a storage limit per user but the limit is more than what most small businesses would require. The biggest advantage is that online document management applications are scalable i.e. you can keep increasing the storage space as per your requirements. You may start off with 5 GB of storage but if your requirements exceed that of 5 GB you can easily opt for a plan that gives you maybe 10 GB or 15 GB. With online file storage solutions you will never run out of space and your documents will remain safe.
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