Document Scanning and Management Systems – An overview.
Document management systems let businesses store and seek digital documents, whether they are scanned images or MS Office documents, PDF data files or CAD drawings. Some have a web-based interface to help you view files online, when have an installed clientele application for better speed and functionality. All these solutions require a fundamental database and storage server to hold on to the files and index information raised for searching.
These document management systems require a couple of days in planning, installation, configuring and training. This is normally time well spent, ensuring that a correct and optimal implementation at the outset will revolutionise the way in which any company works having its records.
This review highlights several proprietary document scanning together with document management software, with key functions which they offer.
Systems to Store, Search and View Documents
PaperVision by DigiTech together with CompuThink’s ViewWise both give fully featured, HIPAA-compliant (Health insurance Portability and Accountability Act) document management solutions. Both of these systems can grow with corporation needs, and are affordable enough for small businesses yet powerful enough for large corporations too. Each offers some benefits that this other does not.
To take PaperVision first: this software suite includes a customisable application for hunting and viewing, as well as a web interface. PaperVision also has workflow together with report management modules which boost any roi by allowing the automation associated with document processes and eliminating pre-printed forms.
A “lite” version called PaperVision XPress comes with a similar search interface since PaperVision Enterprise, but comes in better value, without the extra scalability, security and options.
The other fully featured in-house system featured this is ViewWise. This system is unique in that it is Java-based and can operate on Windows/SQL Server and Novell, UNIX and Linux operating systems and Oracle database machines. ViewWise also has several key differences inside layout of its user-interface that many users prefer. This carries a folder view for surfing documents.
For a simple, low cost scanning entry end for these report storage and retrieval systems, an interesting product is actually SimpleIndex – which matches both. SimpleIndex is designed to interface directly with either PaperVision and ViewWise, and for that reason provides a simple, low-cost automatic scanning front-end.
In reality, SimpleIndex also includes its own low-cost searching and viewing application which they can display for basic document supervision tasks, and so SimpleIndex can be used as a standalone report management system, or added to allow the search together with viewing of documents on other workstations.
Another document management product is DocuLex WebSearch. This product is a different in that it can automatically catalog all documents folder ingredients, similar to the way in which Google Desktop operates. Networked users can now search on values within filenames, file properties or document contents. Additionally, users can access files with a website – a substantial advantage for remote workers operating away from the confines of the workplace.
Web Hosted Document Supervision Solutions
The choice in products providing web access to searchable page storage is wide. to give access to documents via the online market place. A reasonably priced process is Ricoh’s DocumentMall which will be based upon EMC Documentum’s Enterprise Subject material Management platform.
Digitech PaperVision described above, also provides a web interface with its document management server. This allows businesses to store its documents for access online. But an alternative in the same stable is to look for their ImageSilo dedicated hosted solution. ImageSilo provides more features than Ricoh’s DocumentMall, so the monthly cost is better..
DocuLex WebSearch has a small office (10 user) and unlimited user versions that can offer web-based access
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