Basic Principles for Successful Event Planning
Event planning is a great responsibility considering that a lot of people leave the party planner to take care of proceedings on the most important days of their lives. Whether it is a wedding or a corporate bash, an annual day or an inauguration ceremony, there is a lot riding on some events and planning them isn’t easy. That is why a few principles need to be followed when it comes to event and party planning. This will ensure success and prevent major goof-ups from happening during an event. One of the most important principles is to provide an honest estimation, whether it is the budget or the timelines.
In other words, a party planner should never take up more than he or she can chew. If you need 4 months for preparation, you may get ambitious and agree for 3 months if your clients are looking to organize the event at short notice. But, the more you try to squeeze in a short time, greater are the chances of ruining an event. In the end, it is the event planner, who gets the blame and not the clients who only gave you a short notice. Similarly, it is important to be careful with the budget. Budget estimation needs you to draw up on all your experience and take help from others if required. If you ask for a very big budget, you may not build a reputation easily enough, especially when there isn’t as much value in the actual event. Event planning is about offering value to those who provide the money, whether it is the organizers or the sponsors.
Another important principle to follow in event planning is to never procrastinate. Those who have the habit of procrastination are in the wrong profession if they are handling the responsibilities of planning an event. A party planner should be highly proactive. Things which can be accomplished at present should never be pushed to later. It is important to set some time for contingency as you never know what kind of problems you would be encountering at the last moment. Besides, more the amount of work left in the last phase, greater will be the pressure and higher are the chances of missing out on very significant details.
A good party planner is someone who has excellent organizing skills. A good event planner rarely goes about trying to do everything alone. Instead, good event planning needs you to delegate the tasks and frequently take updates so that progress is right on target. It is important to develop a team that one can rely upon as that will ensure that once you have delegated a task to a person, it would be accomplished. Organizing involves a lot of things such as task delegation, segmentation into phases, establishing check points, multi-tasking and finishing tasks that can be completed while trying to resolve issues around tasks where there are still some bottlenecks. Lastly, a principle that will stand you in good stead is keeping your cool at all times, a very effective sign of a true resource manager for events.
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