File Storage
For most small businesses, file storage is not a huge issue. They generate relatively little paperwork, so do not need very much space to store their documents. A basic filing cabinet can be big enough to meet the storage needs of a small firm. However, as soon as your business grows you can soon have a real problem when it comes to storing all of the files you are required to keep by law.
By law, you need to keep all documents relating to purchases you make for your business as well as all sales. All companies have to keep these records to demonstrate to the taxman that they have paid the right amount of tax. They must do so for six years, but if you are VAT registered this is even more important. It does not take long before you generate dozens of boxes of documents every week. Finding the space to store these documents for six years can soon become a substantial problem. You also have to store all documents relating to certain kinds of insurance and all documents relating to employees.
Other documents also need to be kept somewhere secure. Exactly what they are and how long you need to keep them varies from industry to industry.
Your File Storage Options
If you want to you can manage your own file storage. This may require you renting a room or warehouse space to do so. Transporting files between your business and where you store your files can be time consuming and costly. If you choose to store your files on a pallet in a standard warehouse, the likelihood is that they will not be particularly secure. Anyone could access them should they want to. There is also a risk that they could be lost or damaged due to a flood or fire.
The other option is to use a professional file storage service. The best firms offer free transfer of files to and from your place of business. They use security to keep your files away from prying eyes and are careful to store files so they cannot be damaged in any way.
If you are looking for a professional file storage facility see what Archive Storage can do for you. We have over 20 years experience and offer a tailored service that is suitable for any firm.
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