VIRTUAL OFFICE; A KEY ELEMENT IN MODERN BUSINESS
A definition of virtual office may state as one of two working settings. In the first concept, a virtual office is defined as a commercial business set up where there is a physical headquarter but the employees have no permanent offices. They work on the computers or cell phones via internet. The workers can move anywhere in the world and still they can provide satisfactory work to their company.
Virtual office helps a business person to easily manage his data which may contain data like e-mails, contacts, meetings, documents or tasks etc. Using a virtual office is very simple because all a person needs is a computer with a web browser and an internet connection.
A virtual office can be used by professional people from different walks of life. Freelance workers, people in different profession and home users can also use the virtual offices. For large companies like trade unions, organizations, clubs and associations, virtual office is a blessing in disguise. It helps them to save their precious and hard earned money. Virtual offices help companies to make contact with one and another. In this way different companies are interconnected with each other so that they can share their information.
Different educational institutions can also benefit with the advancement of technology. By using the virtual offices a school or college can provide information about the courses offered, fee structure, hostel facilities and deadlines about starting or ending of a new semester. It is far more convenient method that sending brochures to the postal addresses of the applicants or students.
Now-a-days a person can easily create a virtual office exclusively for his team. Team space enables different companies or any other working group all over the globe to co-ordinate, communicate and co-operate at any time without any restriction. Virtual office does not need a regular postal address and it provides a user-friendly solution for the companies. A company can communicate with other offices without spending huge amount of money on the courier service and using a virtual office for this purpose is time efficient.
Apart from all of these advantages another important aspect of a virtual office is that a company or an organization can also receive mail, letters, parcels etc safely. A mail drop is a unique facility that receives mail on the behalf of the company which it either holds for the company’s pick boy or re-mails to the organization at the other specified postal address.
Serviced offices are very important in setting up a virtual office. A single service office can co-ordinate a number of virtual offices around the world. As we know that conventional leased office requires furnishing and equipment but serviced office are mostly cheap and have more flexible rental terms.
A virtual office helps in linking different professional within teams and these professionals help a company to design new products by their innovative ideas. The special features which a good virtual office provides are mail drop, voice mail, fax services, call forwarding, live answer to worlds wide calls, toll free help lines, bank accounts information, credit and debit cards and incorporations. Some companies also provide cheap or sometimes free courier service.
As it is clear by the name, an office with no physical set up is called virtual office. These types of offices are maintained to reduce the cost building and other related expenses and to have benefits from profits with low expenses. The postal address has been in use for a very long time but is rapidly facing serious challenges from technological innovations such as the emails.
Processing your request, Please wait....
