Photocopier- How To Make The Right Choice
In order to choose your photocopier, it is important to think about how much the photocopier will be used and what the machine will mostly be used for. Decide on how many copies are made per day or month and what the photocopier will be mostly used for. This will help determine whether you will need a colour or black and white photocopier, how large the photocopier will be and the size of it’s capacity tray.
Another thing to consider is if the photocopier has a duplex option. This allows for double sided printing and the photocopier should have the option to set double sided printing as default. This saves a lot of paper, there will be an option for single sided printing, but make sure it’s only used when completely necessary. To save energy, standby energy can be used which switches automatically to stand-by mode when not in use. New technology means that photocopiers enter into stand-by mode when they are not being used and have very quick start up times. For example, new photocopiers use just 3w of standby energy, in comparison to 690w for some older devices.
Another important thing to consider is if a multifunctional photocopier would be useful. These are ideal for copying, printing, scanning and even faxing all in one photocopier and can save much space if you need a photocopier for a small office, as well as saving money compared to purchasing each of these devices separately.
The resolution of the photocopier can decide the clarity of each copy, for example quality and sharpness of an image and is measured in dots per inch. Some photocopiers can have very high resolutions, but unless you need a number of prints with extremely clear images, this can increase the running cost of the photocopier, therefore extremely high resolution photocopiers are often only really worthwhile for graphic relating work.
A photocopier’s speed is measured in pages per minute, so consider how much the machine is used per day, whether people often have to wait in order to use the photocopier and if a lot of large documents or brochures need to be printed. Generally, the more copying needed per day and the higher the amount of very large documents printed, the faster the photocopier will need to be.
Quotation Junction can assist in choosing your printer because you can choose which functionality is required. Some software is extremely useful, especially in large offices, as it allows you to track what is being printed and to set up departmental print quotas. Software such as this will allow you to target wasteful prints and stop people making so many unnecessary copies, reducing the number of ‘unclaimed’ prints left hanging around photocopiers.
A photocopier is a fairly large investment for a company to make, so having a check list of things you might need will help when purchasing a photocopier. The last tip is to keep in mind that most established companies will offer good advice as to what photocopier to go for and, for additional peace of mind, choose an authorised supplier of the photocopier brand you want to buy or lease.
Want to find out more about photocopiers? Visit Quotation Junction to choose the best photocopier for your needs.
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