Go Paperless With Advanced Legal Hold Solutions
In the recent past litigation holds have gained prominence in today’s electronic era because majority of companies are opting in for the “paperless” approach. Simply put, a litigation hold is a suspension of an enterprise’s document retention and destruction regulation policies for the documents that might be significant to a lawsuit. The objective of a litigation hold is to make sure that the essential information is not compromised and that employees are guided for document preservation.
Today there is a requirement for enterprises and individuals to set up and follow a systematic and well articulated litigation hold procedure so that pitfalls related to destruction of evidence can be averted successfully post the litigation. Therefore, top ediscovery solution providers today have introduced advanced legal hold module/programs that helps law firms, corporations and government agencies to manage and automate their legal hold procedures. This helps in simplifying legal hold by ensuring a repeatable workflow that helps the legal teams to satisfy the duty to preserve from anticipation to the litigation completion. Being an ediscovery solution, this module helps the end users to have an effortless application that helps to manage legal hold notices and well quickly recognize and collate crucial data on demand. Therefore, this reduced the sanction risks and offers a high level of defensibility all through the ediscovery lifecycle.
Main Features Of Advanced Legal Hold Programs
Few other essential features and benefits of advanced legal hold solutions/programs by eminent solution providers include the following:
Creating Hold Notices
The Hold notices can be created rapidly and then sent to important system administrators and custodians through email. Various notices can be mailed to system administrators and custodians, simplifying the notification procedure. The notices can also be mailed instantly or fixed for delivery.
Reminders Notices
The solutions helps in scheduling reminder email notices for delivery to the non-responding custodians, thereby eradicating the requirement for manual follow-up.
Escalation Notices
With the help of the solution escalation email notices too can be planned for delivering it to a custodian’s manager in case a custodian is not responding, thereby streamlining the legal hold procedure and maximizing compliance simultaneously.
Mail Merge
At the time of setting up templates, the solution helps in variable field such as Case Name and Custodian Name that can be populated automatically to offer personalized custodian noticed and eradicating manual attempts.
Other essential features of the solution includes the following:
- Notice Library
- One-Click Hold Release
- Custodian Survey
- Survey Response Report
- Active Directory Integration
- Custodian Audit Report
- Distributed, Access-based Architecture
- Seamless Integration with Downstream e discovery Processes
With the help of advanced legal hold programs your organization can successfully implement the “paperless” approach whilst minimizing the chances of documentation errors.
Also read more on – electronic data discovery, litigation support software
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