Not all Voicemail Numbers are Created Equal
Not all voice messages are created equal. If you are unfortunate enough, you might dialed a voicemail number and listened to a monotonous voice that makes you feel that you are listening to a robot instead of a real person.
Callers will judge your image as well as your voicemail number by the quality of your recording. To avoid that, make sure your voicemail number sounds pleasant so that callers can have a good first impression of yourself.
Listed below are some guidelines for creating a voicemail number that fosters smoother communication between you and your callers:
– When making voice mail, pay attention to how you speak. Do you speak clearly, or do you swear a lot or slur your speech when leaving behind voice messages? Does your accent make it easy or hard for other people to listen to your recording?
– Include important details like your business name, business operation hours, the time you are available to take in calls, how you would like to be contacted in case you’re not around to answer calls, and how soon you’ll return their calls or reply to their messages.
– Remember to welcome the caller and introduce your name and position in the business at the start of the welcome greeting.
– Have a separate welcoming message for after work hours. Don’t leave your callers in the dark. Give them the option of leaving behind voice mail, or ask them to send you an e-mail instead. One more good idea is to direct your callers to your web site for more info.
– To sound professional, use correct grammar. Drop any fake accents. Better yet, smile as you speak slowly into the recording to sound warm and polite.
– Keep your greetings simple, brief, and informative. To be on the safe side, limit your to 20-25 seconds. Any longer and you might annoy the callers.
– While on vacation or on a company trip, mention this info in your greetings. Tell them when you will be back. If needed, let the caller know the name and contact details of the person taking your place.
– If you do not know how to create your own voice mail messages, browse online for sample greetings that you could use as a template for your own greetings.
– Some callers might not want to leave voice messages behind. In that case, provide an option for them to press “0” to reach the operator or office assistant.
To test how well your voicemail number is working, call your own number using another phone line. If any part of the automated recording does not sound right, re-record your greetings before anyone picks up the telephone and form any unfavorable impressions of you.
Check out for much more details on how you are going to enhance your marketing and advertising techniques by means of a business voice mail number. We also offer useful information relating to business telephone system as well as finding a voice mail that will help your business with its communication demands.
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